IMS Group uses the onlyfy one service (by XING) to process job applications. This Privacy Policy will inform you about the processing of your data.
onlyfy one is part of the extensive XING service operated by New Work SE, which pursues the aim of improving and simplifying users’ working lives with a variety of applications (onlyfy one, as well as the XING social network, kununu, etc.), and creates a more fulfilling working world of work for individuals while boosting the performance of companies. As part of the extensive XING service, onlyfy one is an online platform on which or through which talent and companies meet. On or respectively via onlyfy one, companies can, for example, publish job ads, identify interesting talented individuals (where applicable including from the XING professional network), receive and manage applications, and enter into dialogue with talented individuals and applicants. New Work SE supports this coming together of talented individuals and companies on and via onlyfy one. This takes place through, for example, talented individuals being recommended and displayed in the business customer’s company account, as well as through the generation and provision of recruitment-relevant information and analysis based on data that New Work SE processes in onlyfy one and, where applicable, in other XING applications or outside them.
With regard to interaction within the company account of IMS Group, IMS Group and New Work SE have shared responsibility pursuant to Article 26 GDPR, as they jointly determine the purposes and means of processing pursuant to Article 4 (7) GDPR. The current version of the agreement on shared responsibility pursuant to Article 26 GDPR, which New Work SE concludes with companies that use onlyfy one, can be viewed here https://www.xing.com/terms/onlyfy-one to gain information on the key aspects of the agreement.
With regard to data processing for which New Work SE is solely responsible or is responsible within the scope of the shared responsibility with IMS Group, detailed information is available in the Privacy Policy of onlyfy one (by XING) at https://privacy.xing.com/de/datenschutzerklaerung. You will also find contact details for New Work SE, as well as for the New Work SE data protection officer there.
You can pause the creation of your online application at any time and continue at a later point. Cookies are used for this purpose. The data you provide to create the user account, as well as any uploaded documents, are recorded in the company account of IMS Group in onlyfy one. The data remains recorded even if an application is paused and/or not completed. In this case, your application is flagged as incomplete and the data remains visible to IMS Group only.
The data you have provided as part of the online application can be read, edited, or updated in your candidate profile at any time.
If the calendar function is used, your data is processed during and for the purpose of setting appointments within the application process. The legal basis is Article 6 (1)(f) GDPR. The calendar function is provided by an IT service provider (Cronofy Ltd., United Kingdom). The United Kingdom is classified as a secure third country based on the adequacy decision of the European Commission. Further information on data protection at Cronofy is available here: https://www.cronofy.com/gdpr/ and https://docs.cronofy.com/policies/privacy-notice/
If you use the apply using the WhatsApp function, your consent, which can be withdrawn at any time, forms the legal basis for communication (Article 6 (1)(a) GDPR). When applying via WhatsApp, all required applicant information is requested during a WhatsApp chat. The data is then sent directly to onlyfy one through a service provider, and is processed further there as part of and for the purpose of the normal application process.
The apply via WhatsApp function is provided by an IT service provider (PitchYou) that can gain access to your data for this purpose. More information is available here: https://www.pitchyou.de/en/pitchyou-gdpr.
Please note that you use your personal WhatsApp account for applications, and therefore we cannot rule out that messages will be transferred, to the USA in particular. The USA is currently considered an insecure third country, which means that it may not be able to guarantee EU data protection standards. Sending the application may involve certain data protection risks (e.g. unauthorised access to your data by US security agencies). However, the sent and received messages are encrypted end-to-end.
WhatsApp data protection information, such as its processing or exercising of data protection rights with regard to WhatsApp is available here: https://www.whatsapp.com/legal/privacy-policy-eea.
If you want to withdraw consent, please contact dsb.ims-gmbh@resilienit.de
Information about data protection
We are pleased you have chosen to apply at IMS Messsysteme GmbH or IMS Röntgensysteme GmbH. Transparent and trustworthy handling of your personal data is an important foundation for successful collaboration. We wish to inform you how we process your data and how you can exercise your rights according to the General Data Protection Regulation (GDPR). The information below offers an overview of the collection and processing of your personal data in connection with the application process. Please read this Data Protection Declaration carefully before submitting your application.
The controller as defined by Art. 4 (7) GDPR is:
IMS Messsysteme GmbH
Dieselstraße 55
D-42579 Heiligenhaus
IMS Röntgensysteme GmbH
Dieselstraße 52
D-42579 Heiligenhaus
b.) How can you contact our data protection officer?
Boris Nicolaj Willm
Resilien[i]T GmbH
Südring 172-174
42579 Heiligenhaus
Telefon: +49 (0) 211 69528992
E-Mail: dsb.ims-gmbh@resilienit.de
According to Art. 4 (1) GDPR, personal data is all data that refers to an identified or identifiable natural person.
Your personal data is used for purposes of selecting personnel to fill open positions, in other words for initiating a contract of employment. The necessity and the scope of data collection are determined according to the position to be filled, among other factors. More extensive data collection may be required if your desired position is associated with particularly confidential duties, entails significant responsibilities in the areas of human resources and/or finance, or requires certain physical and mental capabilities. The legal basis is Section 26 (1) German Data Protection Act (BDSG).
In certain cases, we process your data to safeguard a legitimate interest of ours or of third parties. A legitimate interest applies, for example, if your data is required for the establishment, exercise or defense of legal claims in connection with the application process (e.g. claims according to the General Equal Treatment Act). In the event of a legal dispute, we have a legitimate interest in processing the data for evidential purposes.
The provision of personal data is required neither by law nor by contract, nor are you obligated to provide the personal data. However, the provision of personal data is required for conducting the application process. In other words: if you do not provide us with any personal data along with an application, we cannot conduct the application process.
IMS Messsysteme GmbH or IMS Röntgensysteme GmbH are not responsible for the data processing described below; the controller in this case is Prescreen:
Prescreen International GmbH
Hariahilfer Straße 17
A-1060 Wien
If you have questions for Prescreen International GmbH concerning data protection law, please contact datenschutz@prescreen.io.
When accessing the domain jobbase.io, your web browser automatically sends certain usage data for technical reasons. This information is stored separately from other data in log files. Prescreen collects the following information:
This data is technically required in order to offer the functions of the e-recruiting system and to ensure the stability and security of the system. It is stored by Prescreen for a period of 12 months. Data that must be further retained for evidential purposes is excepted from the erasure until final clarification of the respective case.
The legal basis for processing of the data is Art. 6 (1) (f) GDPR.
Prescreen uses cookies. These serve for making the online application more user-friendly and efficient. The cookies are technically required in order to make this website available to you. It would not be possible to operate the website without using the cookies. There is therefore no option to refuse use of the cookies.
The legal basis for processing of the data is Art. 6 (1) (f) GDPR.
The following cookies are used by Prescreen:
Provider | Cookie | Purpose | Duration of storage |
Prescreen | PHPSESSID | This cookie serves identify the user during the use of Prescreen. The cookie is absolutely necessary for correct functionality of the website. The cookie is valid only until closing of the browser. | Until the browser window is closed (session cookie). |
Prescreen | REMEMBERME | This cookie serves to restore an expired session. The cookie is absolutely necessary for correct functionality of the website. | The cookie is valid for 2 weeks. |